Full Project Management, Diapositivas de Administración de Negocios

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The textbook

Chapter 1: What is a project? Project ?????

Create changes

Projects create changes and development of:

• Persons (knowledge and attitude)

• Systems (IT-systems, routines, products)

• Organization (structure, responsibility)

P S O

Other project characteristics

• (^) Integrating (bring together many activities and processes)
• (^) Uncertainty and risk
• (^) Has specific time, cost, and performance requirements

The project vs. the line organization

• (^) Unique task
• (^) Time limited
• (^) Changes
• (^) Milestones, goals
• (^) Temporary resources
• (^) Flexibility
• (^) Goal oriented
• (^) Task perspective
• (^) Risk and uncertainty
  • (^) Well-known task
  • (^) No time-limit
  • (^) Stable
  • (^) Long-term goals, visions
  • (^) Fixed resources
  • (^) Stability
  • (^) Cost/efficiency oriented
  • (^) Role culture
  • (^) Experience and routine

Project life cycle

• (^) The project’s life cycle is the factor that clearest distinguish project work from permanent organizations
• (^) The project has several phases, usually we divide the project into four different phases - (^) Initiation phase (defining phase) - (^) Planning phase - (^) Execution phase (production phase) - (^) Termination phase (delivering phase)
• (^) However, it is important that the end date is desided when the project start. Projects are temporary events.
• (^) The number of phases differ from organization to organization

Project levels and work

Project management Execution (production) Input (resources) Output / results Project work

Project work can be divided into two groups

• (^) Execution (production)
  • (^) Engineering work
  • (^) Fabrication and execution
  • (^) Installation
  • (^) Test
• (^) Management/administration
  • Develop specifications
  • Purchase/contract management
  • (^) Risk management
  • (^) Leadership
  • (^) Plan/organize
  • (^) Follow-up and control

The project management loop Plan and organize Define the goal /(extent) Monitor and control Input Execution Results

_- Measure deviation

• Corrective actions_ 1 2 3 4

Control variables

• (^) Quality
  • The result/solution should have certain characteristics and quality in accordance with requirements and specifications
• (^) Time
  • Milestones and the project must be completed according to defined times
• (^) Scope (changes)
  • (^) Managing the scope/volume, i.e. the amount of work in the project. Includes, controlling changes along the way.
• (^) Costs
  • (^) Controlling the costs against the budget.

Project control variables

Time Cost Scope Quality Cost Quality Scope Time

Why project management?

• (^) The need for flexibility, i.e. customize the organization to fit the task. The line organization can remain unchanged
• (^) The need for a clear administrative situation. Separate it from the line organization to keep the task more in focus
• (^) The need for better utilization of the personnel / competence – better control of human resources
• (^) The need for involving all departments
• (^) The need for more focus on tasks with high risk and complexity
• (^) The need for cooperation with other organizations

Negative effects of project management

• (^) Stress, burnout
• (^) Tough working conditions/climate

with several bosses/managers

• (^) Us and them (those not involved

in the project) culture

• (^) Prevent organizational changes and

development of the line organization

Types of projects