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Introduction to Project Management: Understanding the Basics, Lecture notes of Private law

An in-depth introduction to project management, defining what a project is, its characteristics, types, and the challenges associated with it. It also discusses the role of a project manager, the differences between projects, programs, and portfolios, and the advantages and dimensions of project management. The document also covers the project life cycle, its stages, and the integrated management of projects.

Typology: Lecture notes

2023/2024

Uploaded on 03/22/2024

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Project
Management
Introduction to
Project Management
Definition of a Project
“ A project is a temporary endeavor undertaken to create a unique product,
service, or result.
Project Management Institute (PMI)
A unique set of processes consisting of coordinated and controlled activities
with start and finish dates, undertaken to achieve an objective.”
ISO 21500
What is a Project?
Project Defined
–A complex, nonroutine, one-time effort limited by time,
budget, resources, and performance specifications
designed to meet customer needs.
Major Characteristics of a Project
–Has an established objective.
–Has a defined life span with a beginning and an end.
–Requires across-the-organizational participation.
–Involves doing something never been done before.
–Has specific time, cost, and performance
requirements.
Comparison of Routine Work with Projects
Routine, Repetitive Work
Taking class notes
Daily entering sales receipts into
the accounting ledger
Responding to a supply-chain
request
Practicing scales on the piano
Routine manufacture of an Apple
iPod
Attaching tags on a manufactured
product
Projects
Writing a term paper
Setting up a sales kiosk for a
professional accounting meeting
Developing a supply-chain
information system
Writing a new piano piece
Designing an iPod that is
approximately 2 X 4 inches,
interfaces with PC, and
stores 10,000 songs
Wire-tag projects for GE and
Wal-Mart
1 2
3 4
pf3
pf4
pf5

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Project

Management

Introduction to Project Management

Definition of a Project

“ A project is a temporary endeavor undertaken to create a unique product, service, or result. ” Project Management Institute (PMI) “ A unique set of processes consisting of coordinated and controlled activities with start and finish dates, undertaken to achieve an objective. ” ISO 21500

What is a Project?

• Project Defined

–A complex, nonroutine, one-time effort limited by time,

budget, resources, and performance specifications

designed to meet customer needs.

• Major Characteristics of a Project

–Has an established objective.

–Has a defined life span with a beginning and an end.

–Requires across-the-organizational participation.

–Involves doing something never been done before.

–Has specific time, cost, and performance

requirements.

Comparison of Routine Work with Projects

Routine, Repetitive Work Taking class notes Daily entering sales receipts into the accounting ledger Responding to a supply-chain request Practicing scales on the piano Routine manufacture of an Apple iPod Attaching tags on a manufactured product Projects Writing a term paper Setting up a sales kiosk for a professional accounting meeting Developing a supply-chain information system Writing a new piano piece Designing an iPod that is approximately 2 X 4 inches, interfaces with PC, and stores 10,000 songs Wire-tag projects for GE and Wal-Mart

Different Types of Projects

  • Construction
    • Small or Large scale

building

  • Manufacturing
    • New product development
    • Process improvement
  • Computer Related
    • Hardware
    • Software
      • Management
        • Business improvement
        • Internal benefit
      • Scientific Research
        • High risk, high return, often

unpredictable

Small, short projects

Standard projects

Complex projects

Why do Projects Arise? To exploit an opportunity

  • New technology To meet a need
  • Market demand
  • Organizational demand To solve a problem
  • Customer request
  • Legal requirement Project Constraints

What will be

the budget of

the project?

What will be

the schedule

of the project?

What work will be done

and what will be the

result?

5 6 7 8

Portfolio vs. Project

  • Portfolio Defined
    • A set of projects related in some way
      • Relation may be strong or weak
    • All the projects within a portfolio are treated as a single entity
    • The higher allocation of the constraints to the portfolio reflects the importance of the portfolio
  • Example
    • Project: R&D for a metal-based lighter material
    • Portfolio (Strong connection): R&D projects of an organization
    • Portfolio (Weak connection): All projects of an organization

PORTFOLIO

MANAGER

What is a Successful Project?

  • The results satisfy the stakeholders
  • On time
  • Within budget
  • At the desired performance level
  • Not too much disturbance to the organizational workflow
  • Effective utilization of resources Definition of Project Management “ Project management is the application of knowledge, skills, tools, and techniques to project activities to meet project requirements. ” Project Management Institute (PMI) “ Project management is the application of methods, tools, techniques and competencies to a project. ” ISO 21500 It is not just scheduling!!! It is used to avoid project failures. Increase in Project Management
  • Business Trends
  • Shortening of the product life cycle
  • Global competition
  • Knowledge explosion
  • Corporate downsizing
  • Increased customer focus
  • Small projects represent big problems 13 14 15 16

Advantages of Project Management

  • Improves overall project performance
  • Improves quality
  • Improves communication
  • Reduces project time
  • Reduces project risk
  • Provides standard methodologies
  • Provides accurate reporting and documentation Dimensions of Project Management - Project management has two dimensions - Technical: corresponds to the “science” of management - Sociocultural: corresponds to the “art” of management Project Life Cycle Stages of the Project Life Cycle - Defining Stage - Goals and objectives of the project are established - Specifications of the project are defined - Teams are formed - Tasks and responsibilities are assigned to units - Planning Stage - Plans are developed to outline - Schedule - Budget - Resources - Risks - etc. 17 18 19 20

Major Functions of Portfolio Management: The “Science” and “Art” of Project

Management

  • Oversee project selection.
  • Monitor aggregate resource levels and skills.
  • Encourage use of best practices.
  • Balance projects in the portfolio in order to represent a risk

level appropriate to the organization.

  • Improve communication among all stakeholders.
  • Create a total organization perspective that goes beyond silo

thinking.

  • Improve overall management of projects over time. 25