1. Processing of Disbursement Vouchers – Cash Advances for Activities
Office or Division: Office of the Treasurer – Accounting Section
Classification: Simple
Type of Transaction: G2G – Government to Government
Who may avail: NAS bonded officials and employees
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Approved Activity Proposal Proponent
Authority to hold cash advance Proponent
Disbursement Voucher – box A –
Approved (3 copies)
Proponent
Obligation Request and Status –
box A – Approved (3 copies)
Proponent
Copy of EM/WFP and/or APP Proponent
CLIENT
STEPS
AGENCY ACTION FEES
TO BE
PAID
PROCESSING
TIME
PERSON
RESPONSIBLE
Proponent
submits
complete
required
documents
.
Receive documents
and log in for tracking
system and forward to
Budget Section.
NONE Day 1 Designated
Releasing and
Receiving Staff
Reviews submitted
document.
If activity is in
EM/WFP &/or APP,
Officer will certify the
availability of funds
and forward it to
Accounting Section.
NONE Day 1 Budget Officer
Checks for the
completeness and
validity of submitted
documents.
If documents are
complete and valid,
Accountant will certify
and forward it to Cash
Section.
NONE Day 2 Accountant
Cashier prepares
payment (MDS
NONE Day 3 Cashier & SAO
